Requests from Teachers in the Field
1. What are the Google Apps for Education (GAfE)?
Google Apps for Education (GAfe) is a suite of applications for various devices that are designed or tailored to be used by students, teachers, and administrators to enrich the teaching and learning experience. Allowing for modern communication, collaboration, real-time editing, interactive evaluation, and much more, the tools available in Google Apps can be used in countless ways to create a more exciting, fun, modern, effective way of teaching in the digital age.
These are just some of the Apps available in Google Apps for Education:
Google Docs: Word Processing with all the benefits of Microsoft Word, but with so much added ability to collaborate, share, and evaluate.
Google Calendar: Organize your school life effectively using automatic integration with e-mails, documents, schedulers. etc. Share your calendar and see other people’s calendars easily to combine.
Google Sheets: Spreadsheets for data, grades, and collaborative assignments and research.
Google Slides: Presentations that utilize all the power of the web. Students can follow along on the slideshow on their own device with interactive commenting, working links, videos, and more.
Google Sites: Create websites easily for individual classes or assignments, and more importantly teach your students to create websites easily.
Google Forms: Polls and surveys for you and your students to gain feedback and practice doing research.
Google Classroom: An online portal for your class with so many possibilities. One place where students can view assignments, look at research and videos, discuss with each other about the assignments, share additional content, etc. They can then turn in their assignments to you, and you can return feedback all on Google Classroom. It’s still just at the beginning so this one is going to be one to pay attention to!
There are many other services that Google Apps for Education offers, these are just the highlights.
2. How do I share a Google Doc?
This video below will go over the basics of sharing a Google Doc. The beginning of the video goes over some basics, so if you want a refresher, you can watch the whole thing, but skip to 3:14 if you want to get to the part about sharing.
Basically, you will choose the document you want to share on your drive, and click Share. Then type in the e-mail addresses of the people you want to share it with. Make sure to select whether you want the person to be able to edit, comment, or just view the document.
If you’re trying to share a link or make it public, or something else specific, there are different ways of sharing a document, and the process can be a little different depending on your ‘Sharing Permissions’.
3. What are sharing permissions?
In the ‘Sharing Settings’, the default is Private, only people who you specifically add can view/edit the document. You can type in e-mail addresses and it will notify these people that they can view/edit the document. There will be a list of people in settings ‘Who Can Access’ the document, and each one will have choices for edit, view, etc, for what each one is allowed to do with the document.
If you choose ‘Anyone With The Link,’ then you can copy the URL given and e-mail or send it to whomever you would like. They don’t need to be on any list specifically now, they just have to open that link and they will be able to view the document.
If you choose ‘Public On The Web,’ then anyone can see the document with or without the link. The document could show up in web searches, and is kind of just like a web page now.
You will also be choosing whether people can edit, comment, or view the document. If you choose edit, they will be able to add to the document, but also delete, change, and do anything they want. Sometimes it is better to create a copy of your document, then share that one if you are going to have people editing it, so you don’t lose any information. If you choose comment, no one will be able to edit it, but they’ll be able to leave annotations and comments. This is very helpful for receiving feedback. If you choose view, no one will be able to do anything but see the document.
4. How do I make sure I'm using the right share link or URL?
Make sure you’re not copying a link from the URL bar at the top*. Don’t highlight the web address of your Google Doc and try to copy paste it into an e-mail to someone, because this will not work. You have to use the Share button to do this correctly. Once you click share, there is a URL in the Sharing Options that you can copy. Make sure your Permissions are set to ‘On – Anyone With The Link,’ and now you can copy paste this into an e-mail or anywhere you’d like, and it will work.
*Unless you’re trying to share a Google Form, in which case it is possible to do this, which we go over in the next question.
5. I'm confused about sharing a Google Form.
This video will go over how to share a Google Form and some of the common confusion. It also goes over bit.ly and how you can use bit.ly to create nicer links for students or parents, but that part isn’t necessary, just helpful.
Remember there is a difference between ‘View Live Form’ and ‘View Responses.’ Each Google Form will create a Google Spreadsheet that goes along with that form. Before sharing, make sure you know whether you’re trying to share the form or the results spreadsheet. If you’re sharing the spreadsheet, you open the results and share it like a Google Doc. But with sharing the form, you can either click send form and follow the same general steps as with Google Docs, or you can view the live form and copy the URL at the top, like in the video. Both of these are doing the same thing, it’s just getting the URL in different ways.
6. How do I view my Kaizena feedback?
This video gives a great overview of the feedback features of Kaizena, a great tool for giving interactive feedback on your students’ assignments. She kind of struggles through part of the video, but watch and learn with her as she figures it out!
If you are trying to view feedback or simply see a document in Kaizena, first make sure you have Kaizena installed on your Google Apps. Go to kaizena.com to make sure that you do. Now open up your Google Drive, make sure you’re in your Google Drive and not in specifically Google Docs or somewhere else. If you’re not sure, just type in drive.google.com. Right-click the document you want to view the feedback for. Select Open With->Kaizena. Now the document will open in a new window in Kaizena and you can view the feedback and add more. If you want to leave feedback on a student’s essay, find it in your Google Drive in the ‘Shared With Me’ section on the left and do the same thing.
7. TED Ed Club Lesson Videos
TED-Ed Club Lessons
We’ve created some TED-Ed Club Lessons that you can use to supplement Explorations 1-7. Use them to spark curiosity, inspire great thoughts or simply to introduce the Explorations.